RS:X Asian Youth Windsurfing Championships
NOTICE OF RACE
Administration of Sports of Shantou, Guangdong, China， the Local Organising Authority (LOA), is pleased to invite RS:X sailors to take part in the 2009 RS:X Asian Windsurfing Championships & RS:X Asian Youth Windsurfing Championships under specified conditions laid down by the International RS:X Class Association in co-operation with ISAF
between the dates of1. RULES
December 14th - 24th , 2009
December 14th - 24th , 2009
This is an ISAF sanctioned event governed by:
1.1 The rules as defined in the Racing Rules of Sailing, (ISAF RRS 2009-2012).
1.2 No National Authority prescriptions will apply.
1.3 The Relevant Class Rules will apply.
1.4 If there is a conflict between the Notice of Race and the Sailing Instructions (SIs), the SIs will take precedence.
1.5 The Medal Races only for RS:X Asian Championships will be subject to on-the-water umpiring according to Addendum Q.
1.6 If there is a conflict between languages the English text will take precedence.
2. ADVERTISING & SAIL INSIGNIAS & NATIONAL FLAGS
2.1 ISAF Regulation 20-Advertising Code shall apply..
2.2 Competitors may be required to carry advertising for event sponsors.
2.3 The maximum area on the sail that the event sponsor's branding may occupy is 300mm x 1000mm and shall be placed immediately below batten #5 and as close to the clew as possible.
2.4 National letters and sail numbers shall comply with relevant Class Rules. The LOA reserves the right to change a competitor's sail number (not letters) to avoid the duplication of numbers.
2.5 Competitors may also be required to wear a Lycra vest carrying the event sponsor's name(s) / logo (s) as supplied by the LOA.
3. ELIGIBILITY AND ENTRY REGULATIONS
3.1 All entries shall meet the requirements of ISAF Regulation 19 - Eligibility Code.
3.1.1 The total combined entries per division in RS:X Class Events shall not exceed 120.
3.1.2 Entries may be subject to the agreement of the relevant authority.
3.1.3 Entries shall have been issued with an ISAF Sailor Number.
3.2 Competitors shall be members of their National Class Association (NCA) or of the relevant International Class Associations. National Class Associations (NCA) shall be in good standing.
3.3 Class membership formalities can be completed on site.
3.4 Each full member (National Class Association) shall pay the entry fees of his nationals by Dcember 1st 2009
3.5 Competitors shall provide the following documentation prior to completing registration formalities on site:
- Original Entry Form (Form 1 - Download)
- Proof of Entry Fee payment
- Evidence of valid third party Insurance
- Proof of age (passport)
- Parental / legal Guardian Assent (Form 2) If needed.
- Measurement Form signed by the Official Measurer
- Medical treatment permission (Form 3)
- Original Regatta Entry Form (Form 4 - Download)
- Proof of Entry Fee payment
- Boat Driving Licence (if applicable)
- Evidence of Boat Insurance (if applicable)
- Proof of ICSA membership
4.1 The Entry Fees for competitors in Divisions A & B is 150 USD. The Entry Fees for competitors in Divisions C, D, E & F is 100 USD.
4.2 Coaches and team support personnel including boat drivers shall register their boats by INSERT DATE by paying 40 euros each. (see Form 3). For those paying after that date an excess charge of 10 Euro will be added.
4.3 Payment shall be made in US (American dollars),according to the exchange rates set by the LOA. No other currency will be accepted.
4.4 Entries shall be made on site and only in cash. No other form of payment will be accepted.
5.1. 2009 RS:X Asian Windsurfing Championships
5.1.1 The Event shall be a single discipline course racing event for Asian competitors only.
5.1.2 The first Asian men [A] & women [B] in the Final Standing shall be the 2009 RS:X Asian Windsurfing Champion.
5.2 2009 RS:X Asian Youth Windsurfing Championships
5.2.1 The Event shall be a single discipline course racing event for Divisions C, D, E and F, for Asian competitors only.
5.2.2 The first youth men [C] and youth women [D] in the RS:X Asian Youth Windsurfing Championship Final Standing shall be the 2009 RS:X Asian Youth Windsurfing Champion.
5.2.3 The first youth boy [E] and youth girl [F] in the RS:X Asian Youth Windsurfing Championship Final Standing shall be the 2009 RS:X Asian Youth [U17] Windsurfing Champion
6. RACING FORMAT & DIVISIONS
6.1 For RS:X Class Events, there will be four Divisions;
|a. Division (A) - Men||c.Division (C)- Youth Men
||e Division (E)- Youth Boy
|b. Division (B) - Women
||d. Division(D)- Youth Women
||f Division (F)- Youth Girl
6.1.3 Divisions E & F shall be under the age of 17 years on 31 December 2009 (born after 31 December 1992)
6.1.4 Division B, D, E and F shall race together. Division A shall race separately. Each in a maximum 11 races series over 6 days.
6.1.5 The events will run simultaneously and consist of a Single Series and a Medal Race and/or an Opening Series and a Medal Race. The Opening Series will consist of a First Round (Qualification Series) and a Second Round (Gold and Silver Series).
6.1.6 There will be one Medal Race for each Divisions provided that those divisions have a minimum of 20 entries. Each one will consist of the top 10 sailors from their current standing.
6.1.7 Other Divisions will compete in a normal series race in place of a Medal Race.
6.1.8 Where there are 50 or fewer boards entered in a Division, they shall race in a Single Series.
6.1.7 Where there are between 51 and 60 boards entered in a Division, they shall race either in a Single Series or in two Groups in an Opening Series as decided by the RS:X Class Race Director.
6.1.8 Where there are between 61 and 120 boards entered in a Division, they shall race in two Groups in an Opening Series. They shall be divided based on their final standing; first, in the last World Championship; second, on their final standing in the ‘Open Event' at the last Asian Championship; and thirdly, on their final standing at their ‘home' Continental Championship and finally their national standing.
6.2 A minimum of 3 races is required for a valid Championship in that Division/Class.
6.3 A minimum of 5 eligible entries is required to form a division. If less than 5 eligible entries have been received for a division, then those entries may sail in another division as defined by the Race Committee.
7.1 Event Schedule
|December 15th||Tuesday||0900-1800 hrs||Registration & Measurement|
|December 16th||Wednesday||0900-1800 hrs||Registration & Measurement|
|1400 hrs||Practice Race|
|1800 hrs||Coaches Meeting|
|December 17th||Thursday||1200 hrs||Races|
|December 18th||Friday||1200 hrs
|December 19th||Saturday||1200 hrs
|December 20th||Sunday||1200hrs||Reserve Day|
|December 22nd||Tuesday||1200 hrs
||1200 hrs||Races & Medal Races|
|1630 hrs||Last possible warning signal|
||Prize Giving & Closing Ceremony|
race, the warning signal will be given at 1400 hrs).
8.1 Each competitor shall ensure that his/her equipment complies with the current Class Rules.
8.2 Measurement and equipment checks may be made throughout the event.
8.3 Competitors and their equipment shall be on site by 0900 hrs December 15th.Youth Competitors shall book a Measurement Time Slot by signing in at the Measurement Area after picking up their Measurement Form from the Registration Desk.
9.1 All competitors shall bring their own equipment.
9.2 A limited number of boards (except sail) will be provided by the organizer. The charter fee is 350 USD. Please apply to the organizers at least 40 days before the event. (Form X)
10. SAILING INSTRUCTIONS
10.1 The Sailing Instructions will be available at registration as well as the Event Program scheduling social events.
10.2 Alterations to the Sailing Instructions shall be approved by the Class Race Director.
11.1 Website: http://www. aquatic-sports.org(it will be used after 5th, Novemver)
Address: Aoneiwan Sail Center, Haimeng, Shantou, Guangdong, China
Tel/Fax: +86 754 86611920
12.1 Except for the Medal Races, the courses will be Olympic Trapezoidal or Windward-Leeward Courses with Slalom Ends.
12.2 For the Medal Races, the course type will be Windward-Leeward Course with two or three loops and Slalom End.
12.3 The length of the courses will be adapted according to wind strength in order to have a race duration of about 30 – 35 minutes except for the Medal Race where the duration will be of about 20 – 25 minutes.
12.4 “Gates” may be used in place of single leeward marks.
13.1 The scoring will be Low Points Scoring System in accordance with RRS A4.
13.1.1 Each event shall be scored separately.
13.1.2 A board’s series score will be the total of her race scores excluding her worst score. When racing in “Groups”, these discarded race result from the First Round “Qualifying Series” may be substituted with a worse race result from the Second Round (Gold and Silver Series).
13.2 The Medal Race score shall not be excluded.
13.3 Competitors will carry their series score (i.e. total of race scores after discard) through to the Medal Race.
13.4 For the Medal Race, the points are doubled, and the scores are based on the number of boards assigned to compete in that race.
13.5 Any series tie after the Medal Race will be broken in favour of the board finishing higher in the Medal Race.
13.6 If the Medal Race is not completed, medals will be awarded based on the series score.
13.7 Unless penalized under RRS 5 or RRS 69.1(b)(2), boards assigned to compete in the Gold Group will be ranked higher in the regatta than the boards assigned to the Silver Group.
13.8 Unless penalized under RRS 5 or RRS 69.1(b)(2), boards assigned to compete in the Medal Race will be ranked higher in the regatta than the boards assigned to the Gold and Silver Groups.
14. INTERNATIONAL JURY
14.1 An International Jury will be appointed in accordance with the RRS Appendix N.
14.2 Their decisions will be final and cannot be appealed, according to RRS 70.5.
15. COACHES, COACH & SUPPORT BOATS
15.1 Coach boats will be available for charter. The charter fee for individual coach boat is 200 USD/per day and 500 USD deposit. Please apply to the organizers at least 10 days before the event. (Form 4)
15.2 Boats’ drivers shall register and provide the LOA with their driving licence and proof of insurance as well as details of their boat and the board(s) they support.
15.3 Support boats shall also clearly display the white numbered flag supplied by the organization. These flags shall be returned to the organization at the end of the championship.
16.1 On completion of registration and continuing until the end of the regatta, when ashore (other than when launching and retrieving), all boards shall be kept in their assigned places. Removal of any board from the regatta site shall require prior written approval from the jury. Access to boards in the board storage area during certain hours, including hours of darkness may be restricted.
16.2 Unless otherwise directed by the LOA, all competing boards and equipment shall be launched and retrieved from the designated area.
17.1 If personal buoyancy is prescribed by the Race Committee every competitor and support boat crewmember shall wear a jacket harness or vest with a minimum buoyancy of 4kg uninflated in fresh water. The buoyancy shall be tested with a ferrous metal weight of 4kg, which shall remain supported for a minimum of 5 minutes.
18.1 Medals will be awarded to the first three Men/Youth Men and Women/Youth Women competitors in all events.
19. DISCLAIMER OF LIABILITY
19.1 Competitors take part in all races at their own risk. The LOA and International Class Associations or any of their officials or representatives or the sponsors or their officials or representatives are not responsible, under any circumstances, for any damage, loss or injury either ashore or on the water either to persons or equipment, which may result.
19.2 Participation in this event, supporting events and in each race in them is at the sole discretion of the sailor and at his/her own risk. Notice is drawn to RRS 4.
20.1 Competitors shall possess valid third party liability insurance, which may be acquired locally.
20.2 Coach and support boat drivers shall also have a valid third party liability insurance, which may be acquired locally.
20.3 Evidence of insurance cover shall be provided at registration.
21. DRUG TESTING
21.1 Competitors are reminded of the ISAF rules and regulations concerning the use of banned methods and substances. Drug testing may take place during the event.
22. TELEVISION AND MEDIA
22.1 In registering for the event, competitors automatically grant to the LOA and the relevant International Class Associations the right in perpetuity to make, use and show from time to time at their discretion, any motion pictures, still pictures and live, taped or filmed television and other reproductions of them, taken during the period of the event, for the said Championship as defined in the Notice of Race and Sailing Instructions in which he/she participates without compensation.
23. OFFICIAL CEREMONIES & DRESS CODE
23.1 Attendance at the Opening Ceremony, Prize Giving and Closing Ceremony is mandatory.
23.2 Smart casual clothes will be worn.
23.3 The LOA reserve the right to refuse entry to those whose standard of attire is not commensurate with the occasion.
24.1 The average conditions that can be expected in December are: wind speeds between 10 -25 knots, water temperatures 180C and air temperatures 17-25 0C.
24.2 More information about accommodation and transport from and to the airport will be previously published on the official event website,http://www.aquatic-sprots.org
24.3 Neither the LOA nor International Class Associations take responsibility for travel bookings made in error.
24.4 CONTACTS for all informations
Mr Chen Wenbo
Address: 1, Binhai Roda, Shantou
24.5 ACCOMODATION, FOOD AND TRANSFERS
Accommodation Fee is 70 USD a day for everyone which includes food, hotel room and transfers (between airport and venue for participants and equipment).
Please provide the information about the number of persons and transportation information 10 days before your arrival.
Accommodation is standard room for 2 persons (for single room, an extra 30 USD a day is needed)
Breakfast and dinner will be served in the hotel; lunch box will be available at the event venue.
24.6 INTRODUCTION OF THE HOTEL
Longhu Hotel is the first international star hotel in East Guangdong, pass ISO-9002 International Quality Certification in hotel industry of China.
Perfectly located in city center, the hotel is within a short walking distance of Longhu District Government Building, Customs Building, Finance Building and Buty-free store. It is near the high way, 12 kilometres distance from international airport and 9 kilometres from railway station. Designed ingeniously and combining up-to-date facilities with traditional Chinese-garden style, the hotel offers the guests luxious amenities and creat an atmosphere of elegance and dignity. With its 251 luxious rooms and services provided by its courteous and friendly staff, Decorated in different styles of the luxious Barquet hall, Chinese Restaurant, Western Restaurant, Lobby Bar, modern and fashionable Gold and silver Palace Night Club, Recreation Centre, Longhu Palace Sauna and Massage Centre, Amusement Centre, Beanty Palour, Business Centre, Shop and fully-equiped Longhu Convention Centre etc. Longhu hotel is a multi-function 4 star hotel with living, eating, playing, meeting and business activities.
Add: Da Bei Shan Road 2#, Shantou, Guangdong, China.Zip:515041
Tel:+86-754-88260706 Fax: +86-754-88260708
24.7 Transportation to Shantou city
Shantou(SWA) — Guangzhou(CAN) 6 Flights round trip everyday
Shantou(SWA) — Beijing(PEK) 2 Flights round trip everyday
Shantou(SWA) — Shanghai(SHA) 3 Flights round trip everyday
Shantou(SWA) — Hong Kong(HKG) 1 Flights round trip everyday
Shantou(SWA) — Bangkok(BKK) 1 Flight round trip every other day
Shantou to Guangzhou (5 hours) 07:00—00:00 available every 40 minutes
Shantou to Shenzhen (4 hours) 07:00—21:00 available every 40 minutes
Shantou to Hong Kong (5 hours) 07:00—00:00 available every 120 minutes
Shuttle Bus for Regatta
There are 35KM from the hotel to the event venue. A shuttle bus runs from the hotel to the event venue every 20 minutes before and after the race, It takes about 35 minutes.
24.8 MAP OF THE EVENT VENUE